Share Your Calendar

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You can share your calendar with your colleagues.

 

How sharing works

Here are a couple examples of what you can do with calendar sharing:

  • Share your main calendar with a colleague so they can see your schedule.
  • Create a new calendar that multiple people can edit, like a “Work / Project” calendar that everyone in your department or organization can add events to.

When you add a colleague to your calendar, you can decide how they see your events and whether they can also make changes like adding or editing events.

 

Share or unshare your calendar

In Google Calendar, you can have multiple calendars that you add events to. Each calendar can have different sharing settings.

 

Share an existing calendar

You can share the main calendar for your account, or another calendar you created.

  1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
  2. On the left, find the “My calendars” section. You might need to click it to expand it.
  3. To the right of the calendar you want to share, click the Down arrow Down Arrow.
  4. Click Share this Calendar.
  5. Under “Share with specific people,” add the email address of the person you want to share with.
  6. Under “Permission Settings,” choose an option in the drop-down menu. Learn more about these options below.
  7. If someone isn’t already added, click Add person.
  8. Click Save.

If you shared your calendar with an individual email address, they’ll see your calendar in their “Other calendars” list. If you shared your calendar with an email group , they’ll see the calendar in their “Other calendars” list once they click on the link in the email invitation from Google Calendar.

 

Create a new Calendar to share

You can create a new calendar and invite other people to view or edit it. When you create an event, you’ll see an option to choose which calendar to add the event to.

  1. On your computer, open Google Calendar. You can’t create or share calendars from the Google Calendar app.
  2. On the left, next to “My Calendars,” click the Down arrow Down Arrow.
  3. Click Create a new calendar.
  4. Add the calendar name.
  5. Under “Share with specific people,” add the email address of the person you want to share with.
  6. Under “Permission Settings,” choose an option in the drop-down menu. Learn more about these options below.
  7. If someone isn’t already added, click Add person.
  8. Click Create calendar.

If you shared your calendar with an individual email address, they’ll see your calendar in their “Other calendar” list. If you shared your calendar with an email group , they’ll see the calendar in their “Other calendars” list once they click on the link in the email invitation from Google Calendar.

Important: To get your new calendar to show up on your Android phone or tablet, you’ll need to turn on sync for that calendar.

 

Share with a group

When you share your calendar with a group, it isn’t automatically added to their calendar list. Instead, they’ll need to click the link in the email they got to add the calendar to their list.

 

Use Google Groups

If you want to share a calendar with a large group of people, you can add a Google Group. The calendar sharing settings will automatically adjust to any changes in the group’s membership over time. Learn more about Google Groups.

  1. Follow the directions in one of the sections above about how to share. Instead of adding someone’s email address, enter the email address of the Google Group.

 

 

Add people individually

You can also share your calendar by adding individual email addresses.

  1. Follow the directions in one of the sections above about how to share.
  2. Add each person’s email address.
Share a calendar with everyone in your organization

If you use Google Calendar through your work, school, or other organization, you’ll see the option to “Share this calendar with everyone in the organization.”

 

  • How this setting works
    • People in your organization can find your calendar.
    • People outside your organization won’t be able to see your calendar.
    • If you invite someone outside your organization to a meeting, they can see information about the meeting.

  • Options
    • See all event details: People in your organization can see the details of your calendar events unless you mark them as private.
    • See only free/busy (hide details): People in your organization can see when your time is booked or free, but they can’t see names or details of your events.

Remove people from sharing settings, or stop sharing publicly

  1. On your computer, open Google Calendar.
  2. On the left, find the “My calendars” section. You might need to click it to expand it.
  3. Find the calendar you want to stop sharing it. To the right of it, click the Down arrow Down Arrow.
  4. Click Share this Calendar.
  5. To stop sharing publicly, uncheck the box next to “Make this calendar public.”
  6. To stop sharing with specific people, click Delete next to the person you want to remove Delete.

If you share multiple calendars, repeat these steps for any other calendars that you want to stop sharing.

 

 

Troubleshooting

If the other person is having trouble seeing your calendar, try these steps:

  1. Make sure you added the correct email address.
  2. Remove the person from the calendar’s sharing settings and then add them back. See the directions above.
  3. Make sure they click the link in the email they received. They should check their Spam folder if they can’t find it.

 

 

 

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